PASS Support Blog

September PASS User Forum Video Now Available

posted Oct 20, 2010, 1:59 PM by Dan Palmer ‎(OCTO)‎   [ updated Oct 20, 2010, 2:52 PM ]

The video for the September PASS User Forum is now available on the Videos page of

Analysis Data Restored

posted Sep 15, 2010, 8:33 AM by Dan Palmer ‎(OCTO)‎

Procurement Application Services restored Analysis data loads as of 9/13/2010. Users can now create and run reports in Analysis. Please report suspected data inconsistencies to the help desk at 202-727-8700.

PASS/SOAR End Of Year Processing

posted Sep 15, 2010, 8:13 AM by Dan Palmer ‎(OCTO)‎   [ updated Sep 9, 2016, 11:21 AM by Sreenath Nallan ]

SOAR will be unavailable from 12:00 pm on Wednesday, September 29, 2010 until 8:00 am on Friday, October 1, 2010 for end of year processing. As in previous years, PASS will be unavailable to users to support this end-of-year processing beginning at 10:30 am on Wednesday, September 29, 2010 until approximately 9:00 am on
Friday, October 1, 2010. Please be sure that all transactions that must be entered in FY10 are approved before 10:30 am on the 29th.


OCFO reports that several FY11 agency budgets are loaded and can be pre-encumbered. Users are advised to check with their agency’s AFO or budget staff to learn the specifics of the status of their budget load. Job-aids and support blogs explaining how to pre-encumber new fiscal year funds can be found using the links to the left. FY11 requisitions entered using the FY Beginning Indicator can be approved by contracting officers before October 1. PASS will then hold the PO and automatically issue the
PO to the vendor when the system is available on the 1st.

If you have any questions regarding PASS/SOAR end-of-year processing, contact the help desk at 202-727-8700.

Analysis Module Data Incomplete

posted Sep 8, 2010, 8:23 AM by Dan Palmer ‎(OCTO)‎

ProServ continues to troubleshoot an issue with the Analysis data loads from Buyer. As a result, though users can navigate the Analysis module, the data in the module is incomplete. We hope to have a fix this week and we will re-run the full Analysis load over the weekend. Stay tuned for more details.

Selecting New Fiscal Year Attributes

posted Sep 3, 2010, 7:28 AM by Dan Palmer ‎(OCTO)‎

With the advent of the new fiscal year, users sometimes have difficulty finding new fiscal year funding attributes when entering requisitions. Please be sure to:
  1. Click the "FY Beginning Indicator" on step 1 of the requisition
  2. When entering funding attributes on step 3, be sure to set the "Appropriation Year" value to the new fiscal year before selecting any other attributes on the screen.
Detailed instructions (with screen shots) are also on the General Use Job Aids page to the left.

PASS Maintenance This Weekend

posted Aug 27, 2010, 8:25 AM by Dan Palmer ‎(OCTO)‎

PASS will be unavailable to all users beginning tonight, 9/27/2010 at 9 pm until Monday, 9/30/2010 at 7 am for implementation of the new Sourcing module. Please be sure that all transactions are posted in PASS before this time.

PASS Requisition Creation – The supplier field is no longer editable

posted Jun 29, 2010, 1:40 PM by Sadiki Rush ‎(OCTO)‎

1. When creating a requisition requesters are no longer able to choose a supplier. This function is only available for Contracting Personnel.


However, requester can enter their suggested supplier in the comment section.


2. When modifying a PO be sure to copy an existing line item and make the necessary change to it. Don’t create a new line; creating a new line item will generate a “supplier field” error.

PASS User Forum video posted

posted Jun 25, 2010, 10:05 AM by Dan Palmer ‎(OCTO)‎   [ updated Jun 25, 2010, 10:08 AM ]

The video of the PASS User Forum, held on June 22, 2010, is posted in the "Videos" section of this site. Topics discussed included self-service password reset, buying off catalogs, changes in procurement procedures, and a Q&A Panel at the end.

ITSA and Hours Based Invoice Exceptions

posted Mar 17, 2010, 1:44 PM by Kim Fields ‎(OCTO)‎

If you have questions about Invoice Exceptions on Hours Based Invoices, please see the attachment below! Enjoy your PASS experience!

Approval Flow

posted Mar 17, 2010, 1:40 PM by Kim Fields ‎(OCTO)‎

Greetings to all PASS Users!

Here is another FYI from your helpful PASS help desk.

When creating a requisition, it's important that you DO NOT add a user BEFORE Funds Commit. If you need to add a user to the approval flow, please make sure it's in parallel or after the Funds Commit approval node. This will alleviate the problems that arise when others submit requisitions after your rq. Thank you so much!

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