PO Closeout? Read helpful hint below...

posted Aug 6, 2009, 12:11 PM by Kim Fields ‎(OCTO)‎   [ updated Aug 6, 2009, 12:16 PM ]

Greetings PASS Users:

Year end closeout is here. Many PASS users are closing purchase orders from FY09. As a reminder, if AP is making the FINAL payment on a PO, select the F modifier on the final voucher. By selecting F you are stating that the PO will be fully paid once that voucher is processed. Upon approval three things will take place: 1. the remaining funds, if any, will be automatically de-encumbered, 2. the document is closed in SOAR and 3. the PO is closed in PASS.

 Remember, ONLY use this feature if you are making the FINAL PAYMENT on the PO.